Bylaws and Standing Rules Submission Form

This form is best completed on a desktop or laptop computer.  Smartphones may not allow proper completion of the form.

To maintain Good Standing with Texas PTA, all Local PTAs must update or amend their Bylaws (and Standing Rules, if applicable) with Texas PTA at least once every three years.

Your Bylaws are made up of two parts and outline how your PTA functions, define its primary characteristics and include all the governing details considered important to the rights and responsibilities of members.

Part One: The Template. As the chartering agent, Texas PTA provides and oversees a bylaws template that includes required language, which cannot be changed by the Local PTA and does not require member approval.

Part Two: The customizable areas. These areas can be customized to meet the needs of your PTA community. It is important to note that any amendments to these areas require approval by your membership, at a meeting where thirty days (30) notice was given, and then, final approval by Texas PTA.

These are the necessary steps if you are planning to update or amend your PTA's Bylaws or Standing Rules:

Updating or Amending Bylaws

  1.  Request a copy of your Bylaws from Texas PTA. Use the Bylaws Snapshot Worksheet (emailed to you along with your Bylaws) as a guide. It lists the only editable sections of your Bylaws.
  2. Appoint a committee to review your PTA’s Bylaws Snapshot Worksheet (and Standing Rules, if applicable) and propose any desired changes to your membership. 
  3. Read the Bylaws Checklist, Sample Standing Rules, and  Standing Rules Checklist to avoid common mistakes that slow down the approval process. If no changes, go to Step 5.
  4. After giving 30 days’ notice, host a meeting of your membership (not your Executive Board) to vote on any changes, and record the results of the vote in Meeting Minutes.
  5. Submit your Bylaws to Texas PTA for approval. 

You will need the following:

  1. Meeting Minutes (from Membership Meeting where amendments were approved) showing proper notice was given and that members approved amendments
  2. Standing Rules in MICROSOFT WORD, if you plan to submit those for approval

You will receive an email confirmation listing a summary of your submission and a reference number upon successful completion. If you do not receive a confirmation email, your submission was not completed, you will need to complete the form again and resubmit. 

*Please note: During back to school months and holidays, the turn around time for both Bylaws and Standing Rules is longer than the normal processing time. Should you have any questions while your submission is being reviewed, please don't hesitate to contact the Member Services Department at 1-800-Talk-PTA or memberservices@txpta.org. 

Important Bylaws Information

According to Article XV (Amendment of Bylaws), Section 1, a PTA's bylaws may be amended if both conditions are met.
 
 1. Notice of each proposed amendment shall be provided to the membership through regular publicity channels thirty (30) days prior to the meeting at which the amendment is voted upon or at the previous regular meeting.
 
 2. Proposed amendments may be approved at any meeting of the association, where a quorum is present, by two‐thirds (2/3) vote of the members present and voting.  
 
After Local PTA approval, amendments shall be subject to approval of the Texas PTA. Amended bylaws or standing rules go into effect when an approved copy is returned to the Local PTA by Texas PTA.

Important Standing Rules Information

Standing rules are administrative rules for the guidance of an association.

  • Adopting New or Amending Existing Standing Rules

    • Request a copy of the Bylaws and Standing Rules Texas PTA currently has on file for your PTA.

    • Form a committee of experienced and knowledgeable members who understand the inner-workings of your PTA

    • Provide each committee member with a copy of the Sample Standing Rules, the current bylaws, current standing rules, and any recommendations from the executive board and membership. It is important to review both the bylaws and standing rules together to ensure that no conflicts are created with any new proposals.

    • As the committee develops new standing rules or considers amendments to the existing standing rules, they should decide if:

      ☐  They meet the needs of the Local PTA
      ☐  Their intent is clear;
      ☐  They are not in conflict with nor repeat any item in the bylaws; and
      ☐  They follow Texas PTA procedures and guidelines.
    • If the committee chooses to recommend new standing rules or amendments to existing standing rules, membership must approve the new standing rules in their entirety, or the amendments by a majority vote in the affirmative, at a membership meeting. With proper notice, new standing rules and amendments to existing standing rules may be adopted with a majority vote in the affirmative.

    • The membership meeting minutes must include an attachment of the new standing rules or exact wording of proposed amendments, for existing standing rules.

    • After the membership has approved the new standing rules or amendments, complete the Bylaws and Standing Rules Submission Form.

    • The new or amended standing rules are not effective until your PTA receives a stamped, approved copy, signed by the Texas PTA President.

Note: While not every PTA is required to adopt standing rules, standing rules are necessary for PTAs that engage in certain activities, such as providing scholarships. The Internal Revenue Service (IRS) requires that the selection process, funding and awarding of the scholarships are documented in the standing rules.