Bylaws and Standing Rules Submission Form
This form is best completed on a desktop or laptop computer. Smartphones may not allow proper completion of the form.
To maintain Good Standing with Texas PTA, all Local PTAs must update or amend their Bylaws (and Standing Rules, if applicable) with Texas PTA at least once every three years.
Your Bylaws are made up of two parts and outline how your PTA functions, define its primary characteristics and include all the governing details considered important to the rights and responsibilities of members.
Part One: The Template. As the chartering agent, Texas PTA provides and oversees a bylaws template that includes required language, which cannot be changed by the Local PTA and does not require member approval.
Part Two: The customizable areas. These areas can be customized to meet the needs of your PTA community. It is important to note that any amendments to these areas require approval by your membership, at a meeting where thirty days (30) notice was given, and then, final approval by Texas PTA.
These are the necessary steps if you are planning to update or amend your PTA's Bylaws or Standing Rules:
Updating or Amending Bylaws
- Request a copy of your Bylaws from Texas PTA. Use the Bylaws Snapshot Worksheet (emailed to you along with your Bylaws) as a guide. It lists the only editable sections of your Bylaws.
- Appoint a committee to review your PTA’s Bylaws Snapshot Worksheet (and Standing Rules, if applicable) and propose any desired changes to your membership.
- Read the Bylaws Checklist, Sample Standing Rules, and Standing Rules Checklist to avoid common mistakes that slow down the approval process. If no changes, go to Step 5.
- After giving 30 days’ notice, host a meeting of your membership (not your Executive Board) to vote on any changes, and record the results of the vote in Meeting Minutes.
- Submit your Bylaws to Texas PTA for approval.
You will need the following:
- Meeting Minutes (from Membership Meeting where amendments were approved) showing proper notice was given and that members approved amendments
- Standing Rules in MICROSOFT WORD, if you plan to submit those for approval
You will receive an email confirmation listing a summary of your submission and a reference number upon successful completion. If you do not receive a confirmation email, your submission was not completed, you will need to complete the form again and resubmit.