Bylaws and Standing Rules Submission Form

This form is best completed on a desktop or laptop computer.  Smartphones may not allow proper completion of the form.

To maintain Good Standing with Texas PTA, all Local PTAs must update or amend their Bylaws (and Standing Rules, if applicable) with Texas PTA at least once every three years.

Your Bylaws are made up of two parts and outline how your PTA functions, define its primary characteristics, and include all the governing details considered important to the rights and responsibilities of members.

Part One: The Template. As the chartering agent, Texas PTA provides and oversees a bylaws template that includes required language, which cannot be changed by the Local PTA and does not require member approval.

Part Two: The customizable areas. These areas can be customized to meet the needs of your PTA community. It is important to note that any amendments to these areas require approval by your membership, at a meeting where thirty days (30) notice was given, and then, final approval by Texas PTA.

These are the necessary steps if you are planning to update or amend your PTA's Bylaws or Standing Rules:

Updating or Amending Bylaws

  1.  Request a copy of your Bylaws from Texas PTA. Use the Bylaws Snapshot Worksheet (this form is now an addendum to your Bylaws, scroll to the last page of the document, immediately follows the SOA page) as a guide. It lists the only editable sections of your Bylaws. 
  2. Appoint a committee to review your PTA’s Bylaws Snapshot Worksheet (and Standing Rules, if applicable) and propose any desired changes to your membership. 
  3. Read the Bylaws Checklist, Sample Standing Rules, and  Standing Rules Checklist to avoid common mistakes that slow down the approval process. If no changes, go to Step 5.
  4. After giving 30 days’ notice, host a meeting of your membership (not your Executive Board) to vote on any changes, and record the results of the vote in Meeting Minutes.
  5. You are HERE! Submit your Bylaws and Standing Rules to Texas PTA for approval. (Be sure and scroll all the way to the bottom of this form and hit submit, once it is complete.)

You will need the following:

  1. Meeting Minutes (from Membership Meeting where amendments were approved) showing proper notice was given and that members approved amendments
  2. Standing Rules in MICROSOFT WORD, if you plan to submit those for approval

You will receive an email confirmation listing a summary of your submission and a reference number upon successful completion. If you do not receive a confirmation email, your submission was not completed, you will need to complete the form again and resubmit. 

*Please note: During back to school months and holidays, the turn around time for both Bylaws and Standing Rules could be longer than the normal 4-6 week processing time. Should you have any questions while your submission is being reviewed, please don't hesitate to contact the Member Services Department at 1-800-Talk-PTA or memberservices@txpta.org. 
*PTA Name Change - Please Note this New Policy
Any Local PTA name change request that is in response to an official campus name change by the school district, does not need to go through the typical Bylaws amendment process. That request can be expedited by following the steps below.
  • The PTA President must email bylaws@txpta.org to request the name change.
  • Texas PTA will verify the official name change and that the new PTA name matches the new campus name.
  • Texas PTA will change the name on the PTA’s Bylaws and Standing Rules and email the amended governing documents to the PTA President.
  • Texas PTA will notify the IRS of the PTA name change. 

Important Bylaws Information

According to Article XVI (Amendment of Bylaws), Section 1, a PTA's bylaws may be amended if both conditions are met.
 
 1. Notice of each proposed amendment shall be provided to the membership through regular publicity channels thirty days prior to the meeting at which the amendment is voted upon or at the previous regular meeting.
 
 2. Proposed amendments may be approved at any meeting of the membership, where a quorum is present, by two‐thirds vote of the members present and voting.  
 
After Local PTA approval, amendments shall be subject to the approval of the Texas PTA. Amended bylaws or standing rules go into effect when an approved copy is returned to the Local PTA by Texas PTA.

Important Standing Rules Information

Standing rules are administrative rules for the guidance of an association.

Adopting New or Amending Existing Standing Rules

  • Request a copy of the Bylaws and Standing Rules from Texas PTA. If your PTA does not receive a copy of Standing Rules from our office, we currently do not have standing rules on file for your PTA and your submission will be for new standing rules.
  • Form a committee of experienced and knowledgeable members who understand the inner-workings of your PTA. The committee will review your PTA’s Standing Rules and propose any desired changes to your executive board and PTA membership. 
  • It is important to review both the bylaws and standing rules together to ensure that no conflicts are created with any new proposals. Provide each committee member with a copy of the:

a.  Sample Standing Rules
b.  the current bylaws

c.  current standing rules
d.  any recommendations from the executive board and membership

  • As the committee develops new standing rules or considers amendments to the existing standing rules, they should decide if:

a.  They meet the needs of the Local PTA
b.  Their intent is clear
c.  They are not in conflict with nor repeat any item in the bylaws
d.  They follow Texas PTA procedures and guidelines

  • If the committee recommends new standing rules or amendments to existing standing rules, your PTA membership must approve the new or amended standing rules in their entirety at a membership meeting.

a.  With proper notice, new standing rules and amendments to existing standing rules may be adopted with a majority vote in the affirmative.
b.  Without notice given, new standing rules and amendments to existing standing rules may be adopted by a 2/3 vote in the affirmative.

  • Submit your Standing Rules to Texas PTA using this form for approval after the membership has approved the new standing rules or amendments to existing standing rules.

You will need the following:

  • Meeting minutes from the membership meeting showing that proper notice was given and that members approved new standing rules or amendments to existing standing rules.
  • Standing Rules submitted in MICROSOFT WORDAny other format will be returned to the submitter and not reviewed until resubmitted in a Word document.

Please note: The new or amended standing rules are not effective until your PTA receives a stamped, approved copy that is signed by the Texas PTA President back from the Texas PTA State Office.

Note: While not every PTA is required to adopt standing rules, standing rules are necessary for PTAs that engage in certain activities, such as providing scholarships. The Internal Revenue Service (IRS) requires that the selection process, funding, and awarding of the scholarships are documented in the standing rules.